Party packing checklist
Rev. 09-May-2001
Note: This is my checklist. Your checklist will probably be different.
Bulky office equipment
Bulky party equipment
- Wastebaskets, 3 or more
- Big ice chest
- Folding table
- Folding chairs
- Hot plate
- Folding "Con Ops" cart
- Rubber-tire dolly
- Extra lighting
Office supplies
- Notepads, Pocket notebooks, 3x5 cards
- Pens, Magic markers, felt-tip, wet erase, ballpoints, highlighters,
sharpies, fine-point sharpies
- Tape, Scotch, masking, duct
- Electrical: Terminal strip, extension cord, six-in-1 wall outlet thing
- Clipboards
- Box knife
- stapler
- Glue stick
- Diskettes
- self-stick diskette envelopes
- Screwdriver
- #10 envelopes
- 9x12 envelopes
- Newsletter ribbons
- Doorstop
- paperclips
- pushpins
- Ruler
- Scissors
- staples
- Business cards
- Business card stock
- Label stock
- White paper
- Colored paper
- Wastebasket liners, at least two per wastebasket
Party supplies
- Badge straps (lanyards)
- Party crew nametags
- Name stickers. Print up labels with your name in big letters,
to put on the back of your badge (in case it flips over) or on the front
(if the lettering on the badge is too hard to read)
- "Hold for (your name)" signs, in the event that your supplies are
transported by someone else
- Party signs, signs for
"Welcome to our party", Soda and food list signs
- party stickers
- Cut-out silhouette sign for window
Platters and Serving Bowls
- Large bowl, can double as a scoop for filling the ice chest from the machine
- Flat or shallow platters stack easier, and are good for cookies etc.
- Trays with at least 1" high sides work better for things that might
roll off a shallow one
- Medium and small bowls, for various spots around the room
- small plastic boxes with lids
Hot Water
- Hot water urn, large
- Electric Teakettle
- Electric Coffee Pot
Cups, Plates, Spoons, Napkins
- plastic spoons, forks, knives
- plastic straws, holder for straws
- paper or plastic cups,foam coffee cups
- small foam cups (ladle serving)
- plastic, paper, or foam divided dinner plates
- small plates
- paper or plastic bowls
- napkins, picnic or cocktail
- Napkins, cloth (double as dishrags)
- toothpicks
Various Kitchen Supplies
- Aprons
- Empty zip bags
- Trash/donation bags
- Twisties for wastebasket liners and big trash bags
- Foil - makes for easy clean-up if you tape foil to your counters
before using them
- Waxed paper
- Serving spoons, Wooden spoons, ladles, Turners, spatulas, scoops
- Place Mats
- cutting board
- Jar for contributions
- Kitchen knife
- Liquid dish detergent
- Sponges
- plastic gloves
Coffee/Tea Service
- Real Coffee
- Instant Coffee
- Instant Cocoa
- Sugar
- Artificial Sweetener
- Honey
- Tea
- Herbal Tea
- Coffee Filters
- Paper Towels
- Doorstop (this assumes the coffee/tea setup is near the door)
- Peanut Butter (it'll keep, and if you buy a loaf of bread you have
something to put on it)
- Milk - buy in-town. I usually buy a half gallon of 2% and donate the
remainder to the Con Suite breakfast shift.
Fan Table Supplies
- reg forms
- Banner, paper
- Banner, vinyl
- Cookies or candy for table
- In-Basket and envelope to store new membership
- Spiffs for new members
- Chalkboard and chalk
Soda
Personal Items
- Nightlight (if you're sharing a room, it's a handy thing to have in
the bathroom. Don't forget it when you leave)
- Toothpaste, toothbrush, stick, shampoo, lotion
- Tylenol, aspirin, excedrin, advil, alleve
- bandages
- badge (in case Reg isn't open when you arrive)
- business cards
- towel
- Digital camera memory, Batteries, Battery charger
- clothes hangers
- stuffed animals
- pillows
- blanket